3.3 Enrolment Policies

A. Enrolment

Clin Epi students are subject to the same enrolment procedures as all graduate students. However, due to the high demand for enrolment in Clin Epi courses and a modified session schedule, slightly modified procedures are necessary for enrolling in Spring Session courses (April-June). Students should be familiar with, and follow the enrolment procedures below:

1. Pay all academic and incidental fees to Students Accounts. This must be done before registration can occur.

2. Submit a study plan to the Clin Epi Program indicating which classes you intend to take in the upcoming year.

3. a) Enroll for Summer, Fall, and Winter courses on ROSI according to dates stipulated in the SGS calendar. Students may begin to register for Fall courses beginning mid-August. Requests for Winter courses can begin in mid-November.

b) Since Spring courses in the Clin Epi Program begin in April (as opposed to May for other graduate program classes), registering within ROSI timeframes does not allow for adequate planning. Therefore, students should follow the guidelines below when enrolling for Spring courses:

i. Indicate which courses you intend to take on your annual study plan.

ii. Email the Program Assistant beginning January 15th to confirm your intent and secure a spot in the course. Courses have limited enrolment and are filled on a first-come, first-served basis. Clin Epi and HPME students have priority in all HPME classes, but once ROSI opens for general enrolment (mid-March), priority cannot be guaranteed.

iii. Confirm your enrolment on ROSI.

B. Deadlines for Enrolment Changes

Courses must be dropped by completing a Program Change Form or by using ROSI (www.rosi.utoronto.ca). In order to avoid academic penalties, courses must be added or dropped by the deadlines noted in the SGS Academic Calendar.

Students enrolled in coursework-only programs who drop all courses by the deadlines, must withdraw from the program. (See Withdrawal from a Graduate Program, in Registration Policies and Procedures.)

C. Completion of Course Work and Grade Submission

Course and thesis work must be completed and grades submitted by the dates noted in the 2008-2009 SGS Academic Calendar.

D. Extra Courses Not Required for the Degree

Graduate units may permit students to enrol in additional courses not required for the degree. Such courses must be so designated on the student's enrolment form.

These courses are subject to the same regulations regarding withdrawal, failure, and failure to complete work, as are courses required for the degree, except that the graduate unit may waive repetition, or replacement, of failed or incomplete courses.

E. Prerequisite Courses

At least a B- is required in all pre-requisite courses. Failing a pre-requisite course may jeopardize the possibility of enrolling in other courses and affect the completion of the program within the timeline.

F. Auditing of Graduate Courses - Department of HPME Audit Policy

  1. The Department of HPME will allow auditing at the discretion of an individual faculty member. If the faculty member does not want to allow auditing of his/her course, that is acceptable. If he/she does want to allow auditing, then it must comply with the Departmental policy.
  2. An auditor may attend lectures and other class meetings, to take part in class discussions, and receive written confirmation of attendance. An auditor may, with the express permission of the instructor, receive evaluations of participation, and be allowed to submit assignments or write examinations and tests. The University's Code of Student Conduct will apply to auditors.
  3. In all cases, students registered in the University who wish to audit courses have priority over students who are not registered in the University. Students from other universities who are counseled to audit a course have priority over students who seek to audit without counseling or other academic endorsement.
  4. A Certificate of Attendance will be issued to auditors who have attended at least 75 percent of the meetings of the class, and met the requirements of the course as determined by the instructor.
  5. No credit will be given for a Certificate of Attendance if an auditor later registers or re-registers in the course or the University. Certificates of Attendance will not be part of the Official Student Academic Record. Certificates of Attendance may be issued only once; replacements will not be issued.
  6. Students registered in the University will not be charged an audit fee except in cases where Certificates of Attendance are requested. Audit fees for 2008/2009 are $400 per course. These fees must be paid by October 1, February 1, and July 1 in each session respectively. Audit fees will not be refunded.
  7. The auditing fee is for auditing only. Non-registered students who wish to use other University services (for example, the University of Toronto library) may have access to them on terms normally available to members of the community at large.

G. Unsatisfactory Performance

A student's performance will be considered satisfactory only if the student completes the various requirements for the degree for which he/she is registered in a satisfactory and timely manner, as determined by the graduate unit's time line for completion of the degree.

A candidate for the PhD degree will be denied further registration in the program and will have his or her candidacy terminated if, by the end of the fourth year of registration in the program:

  1. The candidate has not completed all requirements for the degree exclusive of the thesis - including course requirements, language requirements, departmental examinations; or
  2. The candidate does not have an approved thesis topic, supervisor, or advisory committee. In exceptional circumstances, such a candidate may be permitted to register in the program for two further sessions provided that the graduate unit concerned approves. Continuation in the program beyond two sessions will require the approval of both the graduate unit and the SGS Admissions and Programs Committee.